Purchasing

Food & Beverage

food

Food is considered a personal item and can only be purchased from certain funds in accordance with the USF Expenditure Guidelines and with the additional conditions below.

  • E&G Funds: Under no circumstance are food purchase allowable using State E&G funds.

  • Collected fees auxiliary funds: Food may be purchased provided that the copy of the brochure, agenda or registration form for the event specifically lists food as being provided as part of fees paid. A copy of the approved EBA (Educational Business Activity) budget may also be required. Gratuities cannot exceed 20%.                                                                                
  • Federal Grants: Food may be purchased provided that grant budgets are setup using the appropriate food and meal expense accounts and requisitions must pass budget check. Grant guidelines may be requested as backup. Food costs that exceed a grant budget must be approved by the granting agency with a change of budget allocation or a letter. Gratuities cannot exceed 20%.                                                                                                                                  
  •  Florida state grants: can only pay for meals at the statutory levels for employee meal reimbursement.

  •  Student funds: Food may be purchased provided the funds were properly appropriated by the Student Government.

  • Concession funds may be used in accordance with USF regulations.                                            
  • USF Foundation: Food may be purchased with donated USF Foundation funds.  Please contact USF Foundation for more information on using these funds.                                           
  • Meals associated with Travel.  Please refer to the USF Travel Guidelines.

beverage & pouring rights - Coca-cola

Student organizations and University departments may purchase Coca-Cola products from any retailer on or off Campus for consumption on Campus. Student organizations and University departments may not consume, sell, serve, distribute, sample, dispense or otherwise make available any non-Coca-Cola Products on Campus or in association with the University. This exclusivity clause is applicable at all USF campuses, including USF Athletics.

Coca Cola donates a limited number of cases of product to USF for University events. Auxiliary Services administers the donations while supplies last. Please use this Request Form to submit a request for Coca Cola products. Products are available one to two weeks prior to event. Please submit request 30 business days prior to event.

University departments that are interested in purchasing cases of beverage products directly from Coca-Cola Florida, please contact Michael Kepto  or Kareem Holman - who can assist with setting up a departmental ordering account.