Graduate
Student Forms
Timeline for the Doctoral (Ph.D.) Degree
As you progress towards towards the completion of your Ph.D. degree, it is important to keep in mind two milestones that are tracked by the Department during your time here: Candidacy and Original Research Proposal. The Chemistry Graduate Program Coordinator will monitor student compliance twice every semester. At the beginning of each semester, the coordinator will notify students who have not met Milestone 1 or 2, within the given deadlines, and will ask for a written explanation of their status.
Students who are more than 1 semester out of compliance of Milestone 1 or 2 will also need written confirmation from their Research Advisor stating that there is a plan in place to achieve that milestone within that next semester. Students who are more than a year out of compliance of Milestone 1 or 2 may not be considered as first priority for a TA position.
All students who are out of compliance are reviewed by the Graduate Council, Graduate Director, and the Director of Academic Programs and Student Affairs once per semester.
All the forms below are required as you progress through each milestone. All forms
must be completed using DocuSign and turned in via email chmgrad@usf.edu
Click here for instructions to set up DocuSign.
| Form Name | Due Date | Notes |
|---|---|---|
| Annual Progress Report (Updated June 2017) |
Due Annually |
The annual progress report form must be completed each year and provided to your committee during your annual committee meeting. It is similar to a CV — you create one form and add to it as your progress through the program. Please make sure to keep an editable word document for yourself, which you can update annually. |
| Changes to Committee Form | You must note sufficient reason to change your committee. One example is that a faculty member is leaving the university. You must note this reason on the form, and the department and college must approve the change. Changes to your committee should only be made when absolutely necessary and are not allowed during your semester of graduation. |
| Due by the end of the 3rd semester (Fall and Spring only) | ||
|---|---|---|
| Form Name | Due Date | Notes |
| Graduate Student Supervisory Committee Form | Prior to scheduling your Candidacy meeting, this form must be completed, signed (by all committee members including your external member) and turned in. | Do not turn in this form without signatures from ALL members. It will not be submitted to the college unless your committee is complete. |
| Report of Research Proposal and Future Plans | At your Candidacy meeting, if you are promoted to Doctoral Candidacy, your committee members also need to sign this form. | Please list the date of your Candidacy presentation (to your committee) as the date of your "Successful Qualifying Exam Completion" (this question on the form is not referring to your ACS exams). |
|
Promotion to Doctoral Candidacy Form (Requesting Candidacy) |
December 1, 2024 in order to be considered a candidate beginning Spring 2025. Committee form must be on file prior to submission. |
If this form is approved by the Dean's office by their deadline for candidacy requests, you will then need to register for Dissertation hours the following semester. |
| Due by the end of the 5th semester (Fall and Spring Only) | ||
|---|---|---|
| Form Name | Due Date | Notes |
| Approval of Original Research Proposal (ORP) Topic | Prior to scheduling your ORP meeting, this form must be completed, signed and turned in. |
Please see the graduate handbook for additional detailed information about ORP and discuss with your major professor next steps to the ORP topic. |
| Defense of Original Research Proposal | At your ORP meeting, these forms should be completed/signed and then turned in. | Please see the graduate handbook for additional information about ORP defense. |
| Due by the end of the 8th semester (Fall and Spring, not including summers). Must be completed one semester prior to your dissertation defense. | ||
|---|---|---|
| Form Name | Due Date | Notes |
| Research Data Presentation Form | At your Data Presentation meeting, these forms should be completed/signed and then turned in. | Must be completed one semester prior to your dissertation defense. Please see the graduate handbook for additional information. |
| Form Name | Due Date | Notes |
|---|---|---|
| Request for Dissertation Defense | Deadline to request Ph.D. Dissertation Defense November 1, 2024 |
At least two weeks prior to your Dissertation Defense, these forms need to be submitted to CHMGRAD@USF.EDU with ALL signatures (*if applicable). If you need the Department Chair's signature, you must turn the form in at least three weeks in advance. |
| Defense Announcement | Submitted two weeks prior to the defense. | This form will be distributed to advertise your defense date. Include this form in your email to CHMGRAD@USF.EDU with all defense documents. |
| Successful Defense | This form will be filled out twice.
|
Include this form in your email to CHMGRAD@USF.EDU with all defense documents. The signed form will be submitted to CHMGRAD@USF.EDU after the defense. |
| Thesis and Dissertation Certificate of Approval |
1. After successfully defending the dissertation, this form should be submitted to CHMGRAD@usf.edu for Dr. Nelson, Program Director, to sign and Katelyn to verify committee signatures. 2. CHMGRAD@usf.edu will then return the form with the Program Director signature. 3. Student then sends the form directly to the Office of Graduate Studies. |
Attend the ETD Workshop OR Complete the Online ETD Workshop
|
| Deadline to submit FINAL approved Dissertation: November 8th, 2024 at 5:00PM | ||
| Deadline to request Master's Thesis Defense: October 11, 2024 | ||
|---|---|---|
| Form Name | Due Date | Notes |
| Master's Thesis Defense Announcement | At least two weeks prior to your Thesis Defense, this form needs to be submitted. | |
| Successful Defense | At your Dissertation Defense, these forms should be completed/signed and then turned in. | |
| Thesis and Dissertation Certificate of Approval | This form needs to be submitted directly to the Office of Graduate Studies. | |
| Deadline to submit FINAL approved Thesis: October 25, 2024 | ||
| Form Name | Due Date | Notes |
|---|---|---|
| MA Review Article Coversheet | This form is the coversheet for the MA Review article. |
| For more information, review this page and click on the degree you are pursuing. |