For USF Departments

Spend Reporting

SPEND REPORTING FORM – "USF COLLEGES/ DEPARTMENTS"

  1. Use this template to report monthly spend data for your college/department.
  2. Include the actual amount spent with diverse suppliers for the current month only (Example: If a supplier received an invoice and was paid to complete consulting services for a fee of $100 on January 20, but didn't performed the services until February 5, report $100 spend for this supplier in your January report even though the service were performed in February).
  3. Submit your spend reporting form by the 15th of each month to supplier@usf.edu.
  4. When submitting your spend report, include the following to the subject line-"SPEND REPORT USF Supplier Development and Engagement, include the following in the subject line – “SPEND REPORT - ENTER YOUR COLLEGE/DEPARTMENT (ENTER MTH/YR)”
  5. If you need assistance finding a diverse supplier, visit the Find a Vendor page or contact Supplier Development and Engagement at supplier@usf.edu.

SPEND REPORTING FORM – “CONTRACTORS/SUB-CONTRACTORS (TIER 2 SPEND)”

  1. Use this template to report monthly Tier 2/Sub-contractor spend data for your USF project. 
  2. Include the “actual” amount paid to the diverse owned contractor for the current reporting month only.  (Example: If a contractor received an invoice to complete engineering services for a total fee of $250,000.00 on January 20, but the contractor performed and received a payment for $30,000.00 for their services in the month of January, only report $30,000.00 in your January report, as this is what was actually paid to the contractor for that reporting month.)   
  3. Submit your spend reporting form by the 15th of each month to supplier@usf.edu
  4. When submitting your spend report, include the following in the subject line- "SPEND REPORT- ENTER YOUR PROJECT NAME (ENTER MM/YY)"
  5. If you need assistance finding a diverse supplier, visit the Find a Vendor page or contact Supplier Development and Engagement at supplier@usf.edu.