Privacy Tips

HIPAA Training

HIPAA Privacy Training 

The HIPAA privacy training module is currently located via Saba, the learning management system.  The name of the new HIPAA privacy training module is: “Protecting Patient Privacy & Patient Rights at USF Health.”

Instructions for Completing the HIPAA Privacy Training: 

The Protecting Patient Privacy & Patient Rights at USF Health course may be taken via this Saba link: https://usf.sabacloud.com.

Once you log into Saba, please type the name of the course above in the search bar (upper right-hand corner of your screen).  Then the course page loads, then click the blue launch button. 

If you have any difficulty access Saba or the course, please reach out to the Saba help desk via email at lms@usf.edu.

Who Must Take HIPAA Training, When, and How Often? 

The purpose of HIPAA privacy training is to ensure that all USF Health credentialed providers, fellows, residents, students, staff, and all employees of the USF HIPAA covered health care components (collectively, "Workforce Members") with access to protected health information (PHI) receive HIPAA privacy training and are familiar with HIPAA regulations and USF Health policies related to security and confidentiality of patient information. See 45 C.F.R. § 164.530

Workforce Members shall complete the USF Health online HIPAA Privacy training prior to having access to Protected Health Information (“PHI”) but no greater than within ten (10) days of hire.  All workforce members must then complete HIPAA privacy training annually.  Workforce members are also to receive pertinent role-specific training as part of their orientation/onboarding in accordance with departmental/unit procedures.  Additional information: 

  1. The hiring manager/supervisor is responsible for ensuring the Workforce Member completes the USF Health online HIPAA training.
  2. Access to the electronic medical record and/or the patient management system is contingent upon completion by the Workforce Member of the required online HIPAA training.
  3. Training will be completed within a reasonable time, but no later than within 10 days, after the Workforce Member joins the USF Health HIPAA Covered Entity. Training then must occur every- year thereafter.
  4. Role-based training is to be provided to Workforce Members involved in performing duties related to the USF HIPAA Covered Component’s responsibilities, including those addressed in the Joint Notice of Privacy Practices and Notice of Organized Health Care Arrangement. This includes Health Information Management; patient advocate; and any call center, front desk and revenue cycle staff.  Such training is to be provided as part of new workforce member orientation and as part of the required annual HIPAA training.
  5. The annual training includes the module stated above along with any other required training assigned.
  6. Additional training within a reasonable time will be required of each Workforce Member whose functions are affected by a material change in the applicable regulations.
  7. The online training data shall be maintained within the USF Health Learning Management System, with reports available to management within all units.

*The Covered Component consists of the:

  • USF Health Morsani College of Medicine, and its constituent schools and departments (including its School of Physical Therapy and Rehabilitation Sciences);
  • Taneja College of Pharmacy;
  • USF Student Health Services;
  • USF Health Neuroscience Institute (Home of the Johnnie B. Byrd, Sr. Alzheimer’s Center);
  • USF College of Behavioral & Community Sciences, Department of Communication Sciences and Speech Disorders;
  • USF St. Peterburg campus Family Study Center, Infant Family Center, 
  • The advance practice providers under USF College of Nursing;
  • USF Medical Services Support Corporation (MSSC);
  • University Medical Service Association, Inc. (UMSA); and the
  • USF administrative and operational units that support them.

The USF HIPAA Covered Components workforce includes all physicians, other healthcare professionals, faculty, employees, trainees, students, volunteers and other personnel of the Covered Components.