1. On August 22nd, 2024, the Office of Decision Support compiled a list of tenured faculty at USF across all campuses including USF Health. The list included tenure date, most recent hire date, most recent promotion date, and relevant administrative appointment dates.

2. Tenured faculty on the list were then classified as:

- “Required Cohort”: those with 5 years following their last comprehensive review
or 5 years following the end of an administrative appointment.

- “Excluded”: those with less than 5 years since their last comprehensive review or 
administrative appointment.

- "Eligible”: those who had more than 5 years following their last comprehensive 
review and who were not otherwise excluded were considered eligible for 
random selection for post-tenure review.

3. The Provost’s Office organized the list and between August 22nd and September 11th, worked with colleges to verify their constituent faculty information. Colleges additionally noted faculty who had documented reasons for exclusion per the BOG and/or USF PTR regulations and faculty were reclassified accordingly.

4. After verification by colleges, a table was created listing the total number of faculty by college, as well as the required cohort, eligible faculty, and excluded faculty numbers. Additionally, columns in the table indicate the number of faculty who have undergone comprehensive reviews in the last 5 years. Subtracting that from the total tenured faculty, it was determined that 100 faculty will undergo Post-Tenure Review this cycle, of which 45 will be selected in a random drawing.

5. Subsequent to the final verification of faculty information by the colleges, a Teams
meeting was scheduled on Thursday, September 19th at 2:30pm for the random selection of faculty from those who were eligible for selection. The meeting included representatives from the Provost’s Office, USF Health, ODS, IT, HR, and the Faculty Senate.

6. At the meeting, the list of eligible faculty was rearranged in ascending order by employee ID number and sequentially numbered 1-215 representing the pool for random selection.

7. IT used a random number sequence generator to provide a random number sequence for the priority order. The pool was then arranged according to the priority order determined by the random number selection.

8. The faculty were then grouped by college to ensure that the faculty chosen in each college was equitably distributed to meet the 20% requirement for USF.

9. Subsequent to the meeting, the list of the required cohort and those randomly selected were combined for each college to provide a list of faculty selected for post-tenure review. The respective lists were then communicated to the deans of each college on Thursday, September 19th in order to inform their selected faculty.  

The operational details from the 2023-2024 PTR cycle can be found here.