Travel & Accounts Payable

Accounts Payable

Overview

Accounts Payable is responsible for the payment of invoices to suppliers for goods and services provided to the university.

• Payment Types Processed in AP  
• Invoice Submittal Instructions  
• AP Business Process Guides  

Bull Marketplace

Bull Marketplace is USF’s implementation of a comprehensive Procure to Pay solution. See job aids below for guidance on document search, monitoring status of payment transactions and submittal of parking refund requests (Parking & Transportation Services only).

• BMP - Duplicate Invoice Checking  
• Document Search Job Aid  
• Payment Status Job Aid  
• Parking Refund Job Aid  

RECEIVING IN BULL MARKETPLACE

Receipt transactions are a fundamental component of USF’s financial control of three-way matching of Purchase Order, receipt transaction and supplier invoice, and are confirmation of satisfactory delivery of goods or performance of services. See below for valuable insights on receiving in the Bull Marketplace.

• AP Unmatched Transactions Job Aid  
• Receiving Guidance  
• Receiving Cost Job Aid  
• Receiving Quantity Job Aid  

Payment Request Forms

Payment Request Forms provide an alternate method of payment for instances not suitable for Purchase Order or PCard. Payment Request Forms are submitted to Accounts Payable through Bull Marketplace where each are reviewed for compliance and processed for payment. Please see the Payment Request Guidelines for allowable usage of the Payment Request Form.

• Payment Request Form Guidelines  
• Payment Request Form Job Aid  

EMPLOYEE PAYMENT FORMS

Employee payments are not processed through Bull Marketplace. The Employee Payment Form is to be used for petty cash reimbursements, program expense reimbursements and reimbursements of employee or student purchases (only on an exception basis). Please review the Employee Payment Form Guidelines below for additional requirements.

• Employee Payment Form Guidelines  
• Employee Payment Form  

USF Expenditure Guide

The USF Expenditure Guide is a document created by the Procure to Pay Expenditure Policy Committee to be used by University personnel as a guide to allowable source of funds, account code and method of payment for expenditures.

• Expenditure Guide  

Payments to Research Study Subjects

Payments to Research Study Subjects are processed through Accounts Payable in accordance with CCHIP # 017. Accounts Payable has established secure Box folders for submission of research subject payment requests. Contact aphelp@usf.edu for access. Payee information should be transmitted to AP with accountable officer approval or appropriate designee using the Study Subject Payment Form below.

• Study Subject Payment Form  
• Research Project Notification UCO  
• 1099 Reporting for Research Subject