Faculty & Staff Resources

Academic Processes & Guidance

The Office of Graduate Studies serves as an academic liaison for graduate colleges and programs in matters pertaining to policy, curriculum, and best practices in graduate education. This section should assist faculty and staff with current and archival information regarding curricular processes, meeting minutes, and the student journey. 

Curriculum image

Faculty interested in submitting revisions to the Curriculum or proposing new programs, certificates, or pathways must submit these requests through Modern Campus Curriculum (formerly Curriculog) for review. Specific information and the required steps are available in this section.  

Details 

Directors image

Graduate Program Directors & Staff vary by major and are generally responsible for recruiting, admissions, graduate advising, and general academic support for the graduate students.

Find resources and guidance for these processes with responsibilities related to mentoring plans, A.C.H.I.E.V.E. IDPs, theses/dissertations, graduate faculty credentialing, and more. 

Details 

Forms are important milestones along the academic journey. These forms range from course currency to change of graduate concentration to admission to candidacy. You can find all the forms in this section needed to assist graduate students.

Browse Forms 

Meetings & Minutes

OGS hosts regular meeting of the Graduate Council, the Enrollment/Graduate Associate Deans (EGAD), and Round Up information sessions each semester for graduate program directors and graduate program administrative staff. Meeting details and minutes are available below. 

Graduate Council 

Round Up Meetings 

Enrollment/Graduate Associate Deans (EGAD) 

Resources & Historical Documents

OGS maintains a repository of resources and documents that can assist with processes such as academic planning, graduate student indexing, historical program assessments, and archived academic catalogs. This content and reports are available below. 

Historical Documents

  • Graduate Catalog - PDF and Archives
  • Specialization definition (GC approved 4/21/22):  Specialization is an information sub-curriculum within a major and/or concentration that gives a focus to a content area or research interest within the major and/or concentration.  It is less formal than Concentrations and is not tracked in the Student Information System or recorded on the transcript.
  • Concentration:  (USF Policy pending final approval) Any organized set of courses that is offered as a subset of a major and enhances or complements the major to be awarded in a manner which leads to specific educational goals, occupational goals, and/or from different disciplines that provide an interdisciplinary focus. Concentrations should be at least nine (9) credit hours in addition to major core requirements required of all students in a particular major regardless of concentration. Each concentration should have at least one required course of a minimum of three credit hours. The total number of concentration credit hours should not exceed 50 percent of the total major hours.
  • CGS Resolution Regarding Graduate Scholars, Fellows, Trainees and Assistants
  • GS Consultants Report
  • GS Consultants Report Timeline Matrix


Office of Graduate Studies Academic Team Members:

Dean, Ruth Huntley Bahr, Ph.D.

Assistant Director, AcademicsCarol Hines-Cobb

Technology & Systems Manager, Academics, Joseph Butts

Academic Services Administrator, Noelle Schero
     Roundup, Graduate Petitions, General OGS Forms, Policy

Academic Services Administrator, Jazhel Honrado
     Graduate Certificate Admissions

Academic Services Administrator, Email
     Graduate Certificate Completions

Assistant Director, ETD & Writing Services, Stephanie Harper, Ph.D.