Attendance & Leave
Sick Leave Pool
The USF Sick Leave Pool (SLP) program allows members to contribute hours from their accrued sick leave to a central pool that members can draw upon to remain in a paid status for a specified period of time due to a serious, short-term medical condition after exhausting their own leave.
2025 Sick Leave Pool Replenishment
What does this mean for members of the Sick Leave Pool?
- If you wish to continue your membership in the SLP:
- Full-time employees will be required to contribute 8 hours of sick leave;
- Part-time employees will be required to contribute a pro-rated number of sick leave hours based on FTE.
- This required number of sick leave hours must be available by Thursday, April 10, 2025.
- No forms or actions are required on your part if you wish to remain in the program;
- If no action is taken to cancel membership, the required sick leave hours will be automatically deducted from your accrued balance on Thursday, April 24, 2025 by HR.
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If you do not want to contribute the additional hours and therefore wish to cancel your membership, you must complete the SLP Cancellation Request Poll emailed to you no later than Friday, March 31.
- If you are currently using SLP hours and don’t have enough hours to contribute, upon your return to work HR will monitor and deduct sick leave accrued hours as earned until all hours have been contributed.
Eligible full and part-time employees may join the SLP during its annual open enrollment period each April.
Eligibility Requirements
- Completed one year of continuous service and hired on or before April 1 of the prior year.
- Have a minimum sick leave balance of 72 hours if appointed full-time (pro-rated if part-time) by pay period ending March of the application year.
- Staff employees must have a performance rating of “Meets Expectations” or higher.
- Faculty or Administration employees must not have received a notice of non-reappointment.
- New members are required to contribute 8 hours of their sick leave (pro-rated for part-time).
Application
To join the SLP, an employee must:
- Meet the eligibility criteria to be granted SLP membership.
- Complete the Sick Leave Pool Membership Application.
- Departmental Attendance & Leave Coordinators may submit applications on behalf of an employee.
- No paper applications will be accepted.
No Action will be required from Departmental Attendance & Leave Coordinators during open enrollment. The applications will go directly to the CHR Leave Admin team.
Note: If you are already a member of the SLP, you do not need to rejoin.
How to use and Request SLP Hours
A member may request hours from the pool for his/her own serious disability, illness, accident, or injury, as certified by a physician. Hours may not be used for absences related to a family member’s illness, injury or disability.
Access the form to request SLP Hours here.
Employee may use SLP hours for the birth of their child after delivery for 6-8
weeks (depending upon medical certification). SLP hours cannot be used for
staying home to bond with the newborn.
When the absence meets the FMLA eligibility criteria, the approved absence will be counted toward the employee’s FMLA entitlement.
For more information on requesting to use hours review the SLP Guidelines and have the Medical LOA Medical Certification completed by your medical doctor to utilize your SLP hours.
2025 Open Enrollment- Coming Soon!
The SLP Membership Application for 2025 will be announced soon. Leave Coordinators may view the roster below to check for SLP employee eligibility.2025 Sick Leave Pool Open Enrollment Important Dates
March xx, 2025
Employee must have a minimum sick leave balance of 72 hours if appointed full-time
(pro-rated if part-time)
April xx-xx, 2025
Application for 2024 Sick Leave Pool Open for submission
May xx, 2025
After being enrolled into the SLP, the required contribution of 8 sick leave hours
(pro-rated for part-time) will be deducted from your balance
June xx, 2025
Newly enrolled members effective date of membership.