Recruitment
Faculty Recruitment Resources: Forms & Letters
Processing Instructions
- Adjunct Hiring Process for Academic Affairs
- Criminal History Background Checks, see USF Policy 0-615
- Faculty Hiring Verification Form (fillable)
To avoid signature/approval delays, please submit the following for all new tenure-track and non-tenure track faculty:
- Hiring Report
- Offer Letter
- Job Posting
- CV
- Three (3) reference checks pursuant to USF Policy 0-616 - Employment References.
- The Faculty Hiring Verification Form may be utilized for the candidate's immediate supervisor.
- The Employment Reference Check Form may be utilized for reference checks.
Regarding Reference Checks: Written letters of reference may be considered as part of the overall employment reference check. However, the Hiring Manager is responsible for ensuring that the candidate's most recent supervisor is contacted directly and provides a satisfactory reference for the candidate as part of the reference check process.
It is acceptable to wait to obtain a reference from the candidate's current employer until after an offer of employment is made, but the offer letter must state that the offer of employment is contingent upon satisfactory completion of the reference check.
All offer letters listed below can be found under the letter 'O' in: HR Forms Library.
Department Chair
Offer Letter Faculty – Department Chair Reappointment
Offer Letter Faculty – Non-USF Faculty Member Appointment as Department Chair (Tenure
Earning)
Tenure-Earning New Employees
Offer Letter Faculty - Hiring with Tenure
Offer Letter Faculty - Tenure Earning with Awarding Service Credit
Offer Letter Faculty - Tenure Earning (without Ph.D.)
*Important for Hiring with Tenure: carefully review 'Tenure Upon Initial Appointment' within the Tenure and Promotion Guidelines for review and approval procedures as well as additional materials that you will need to include in the offer letter package.
Non-Tenure-Earning New Employees
Offer Letter Faculty - Non-Tenure Earning
Offer Letter Faculty - Non-Tenure Earning/Non-Teaching
Non-Tenure Earning Continuing Employees
Offer Letter Faculty - Non-Tenure Continuing
Adjunct
Offer Letter - In-Unit Adjunct
Offer Letter - Out-of-Unit Adjunct
Courtesy Request
Request for Courtesy Appointment
Courtesy New Employees
Standard Letter (Faculty of Record/Teaching)
Standard Letter (Non-Teaching)
Courtesy Continuing Employees
Standard Letter (Faculty of Record/Teaching)
Standard Letter (Non-Teaching)
Visiting Faculty
Offer Letter – Administration Visiting