Plan & Market Events

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Student Organizations

Student Organization events are defined as an event planned by the organization for their organization or the USF Community. The Student Organization is responsible for planning, executing, and paying for the event. In order to make reservations at the MSC, your organization must be registered through the Center for Leadership and Civic Engagement (CLCE). If you have questions about registering a Student Organization, please contact CLCE.

the MSC SPRING RESERVATION BOOK is openING SOON!

The MSC will begin accepting student organization reservations for the Spring Semester on October 1st at 10am. To ensure your student organization is ready please read the steps below.

The only members of your organization who can make reservation requests are your MSC Accountable Officers. To update your MSC Accountable Officers, please complete the following steps:

STEP ONE: Join our Marshall Student Center Group on BullsConnect.

STEP TWO: Complete your MSC Accountable Officer Form on BullsConnect. Please note that the President of your Organization listed on BullsConnect must match the President listed on the MSC Accountable Officer Form you submit. This means you may need to update your BullsConnect page before submitting the MSC Accountable Officer Form. For assistance with updating your BullsConnect page, please contact bullsconnect@usf.edu. MSC Accountable Officer Forms are processed manually by the event planning team. An email will be sent to each officer listed on the form after it has been processed.

STEP THREE: Once the MSC Accountable Officer Form has been approved, the approved MSC Accountable Officers must create a Web User ID on the online reservation website, Virtual EMS (http://ems-msc.forest.usf.edu/VirtualEms/). Web User ID requests are processed manually by the event planning team. An email will be sent to each officer listed on the form after it has been processed. Approved MSC Accountable Officers are the only members of your student organization who can request a Web User ID.

REMINDER: Keep in mind that we must process all forms and web user requests manually, and responses are not instantaneous. Responses may be slower than usual due to the high volume of requests we receive at this time. All MSC Accountable Officer Forms and Web User ID Requests that are submitted after 9am on Wednesday, September 25^th 2024 may not be processed and approved in time for the reservation book opening.

If you have questions or concerns, please email sa-ems@usf.edu.

UPCOMING TRAINING SESSIONS:

Part One – Get Started: Steps to Take Before Making Reservations at the MSC

Join the Event & Meeting Services team for a virtual training session on the steps to take before making reservations at the MSC. We will go over submitting an Accountable Officer Form, requesting a Web User ID and more. You will also be able to ask us questions in our live chat.

Dates:

Tuesday, September 17, 2024 at 2:00 pm – 2:30 pm- https://bit.ly/Part1Sept17

Part Two – Making a Reservation in EMS: A Student Organization’s Guide to Making Reservations in the MSC

Join the Event & Meeting Services team for a virtual training session on making reservations in the MSC.  We will walk you through how to use our virtual EMS reservation system and go over some tips and tricks on making reservations!   You will also be able to ask us questions in our live chat.

Dates:

Thursday, September 19^th 2024 at 11:00am-12:00pm - https://bit.ly/Part2Sept19
Wednesday, September 25^th 2024 at 1:00pm – 2:00pm- https://bit.ly/Part2Sept25

Part Three – Planning an Event in the MSC

Join the Event & Meeting Services team for a virtual training session. We will review the rules, requirements, and key considerations when hosting an event in the MSC. Including food/catering form requirements, security needs, resources available, etc. You will also be able to ask us questions in our live chat.

See you there!

Dates:

Coming Soon

MSC Reservations Q&A

Having reservations about making reservations? Or just have questions about planning events in the MSC? Join the Event & Meeting Services team for a drop-in Q & A session!

Dates:

Thursday, September 26^th 2024 at 11:30am – 12:30pm- https://bit.ly/QASept26

Prior to making reservations at the MSC, you must be an MSC Accountable Officer for your Organization and have a Web User ID.

CLICK HERE TO SUBMIT YOUR RESERVATION REQUESTS! If you are looking to reserve a space that is not a part of the MSC, you will need to contact Facilities Management.