About UCO

Training

Accounting Training

This group of programs provides understanding of the USF financial system including our funding sources, data systems, and related organizations. Basic Accounting Concepts provides a foundation for understanding and interpreting financial transactions in general ledger and Finance Mart.

• Basic Accounting Concepts  
• Financial System Introduction  
• Financial System Intermediate  
• Financial Transaction Descriptions  
• Reimburse PCard Charges DSO  

Accounting Transactions

This group of programs provides detail information about accounting transactions. You will learn how to initiate corrections to accounting transactions.

• Glossary  
• Non-payroll Expense Transfer  
• Payroll Expense Transfer  
• Voucher Lookup  
• FAST Chart Field Tips  

Banking and Cash Management

All who participate in the processing and recording of bank card transactions are required to participate in training and demonstrate their knowledge as part of the annual USF PCI certification.

• Credit Card Reconciliation Process  
• Lock Boxes and ACH's  
• Internal Control  
• Separation of Duties  

PCI & Cash Collections Training

These courses are intended for anyone employed by USF who is part of any USF authorized cash handling process. All who participate in the processing and recording of bank card transactions are required to participate in training and demonstrate their knowledge as part of the annual USF PCI certification. Review of the training documentation is below or a review can be done in Canvas before taking the quiz. Please follow the ink below.

• Cash Collections Training  
• PCI Payment Card Industry Training  
• Cash Collection & PCI Canvas Quiz  
• Help Document for the Quiz  

Business Training

These documents provide guidance on general business topics. New employees are encouraged to view the Managing at USF video to help decide what training programs to attend.

• Accountable Officer Duties  
• Accountable Officer Roles  
• Financial Code of Conduct  
• Finance Mart  
• Managing at USF  

FAST Module Training

This group of programs provides detail knowledge of specific modules in FAST. Please note that to be granted access to the Billing module, you must first attend in-class training. See GEMS Self-service for details.

• Asset Management  
• Billing and AR - Overview  
• Bill Entry and Maintenance  
• Creating Journal Entries  
• General Ledger  

Financial Reconciliation

Department Business Administrators have a responsibility for identifying and resolving financial problems. One of the most important internal controls in a business setting is to reconcile a department’s records to source documentation ensuring revenues and expenses that have been recorded are legitimate.

• Reconciliation - Best Practice  
• Sample Paperless Tool  
• Sample Reconciliation Tool  
• Reconciliation Tips  

Queries for Reporting Financial Information

A large number of queries currently exist in FAST to help you manage your funds and transactions. Queries may be either private, connected to your FAST ID that only you may use, or public for any user to use. Most USF public queries are recognizable; they are named as U_xxxxxxx. A USF public query may be saved and renamed as a private query by any user.

• Running Public Queries  
• Building a Private Query  
• Common Tables for Queries  
• FAST Public Query List  
• Tip sheet-PPlant work order query