Apply For Graduation

Verify or update the name to be printed on your diploma. If your name includes special characters that cannot be captured, send an email to graduation@usf.edu illustrating how you would like your name to appear on your diploma. Pursuant to Policy 11-009, you may enter a preferred/chosen name on the diploma instead of your legal name. If you are a foreign national student, International Services must pre-approve a Name Change Request before you complete the graduation application. If you need an Apostille or Notarized Diploma, your full legal name must be used. Students may also enter the address they wish the diploma to be mailed.

You may purchase a replacement diploma by downloading and completing the Replacement Diploma Request and mailing this form with the required $10.00 fee per requested diploma to USF.

Mail your completed form and check or money order to:

     USF Payments - Banner
     PO Box 737442
     Dallas, TX 75373-7442

Please allow 15 business days for delivery of your new diploma to a domestic address and 30 business days for international destinations.

Graduates who received the DPT, MD, MPAS, or PharmD degree should email comregistrar@usf.edu to both initiate a request for a replacement diploma and pay for a replacement diploma.

Graduates whose records are cleared of financial liability holds may purchase an authorized digital copy of their diploma via the Michael Sutter Company. The charge is $5.00 per request.

You will need your Secure ID which was emailed to you when your paper diploma was mailed. If you did not receive a Secure ID please contact the following:

Tampa campus graduates: Make your Secure ID request on the Michael Sutter Company website

St. Petersburg campus graduates: Make your Secure ID request on the Michael Sutter Company website

Sarasota-Manatee campus graduates: Make your Secure ID request on the Michael Sutter Company website

E-diplomas are high-resolution, color Adobe certified PDF files and are considered official, legal electronic documents.

Option 1 - Purchase a new diploma to be notarized: 

1. Complete the Replacement Diploma Request and submit it with a check or money order made payable to USF to the address provided on the form. Please note: only diplomas with legal names may be notarized.

2. Next to your name, indicate that you are requesting for the diploma to be notarized.

3. Once received, your order will be incorporated into our weekly order.  It can take 10-15 business days for the diploma to be delivered back to USF for the notarized statement to be affixed. After we receive your diploma back from our vendor, the notarized request will be processed within 5-7 business days and placed at the front counter for pick up or mailed to you. Please note that we cannot send the diploma directly to the State because there is a cost associated with the Apostille process.

4. Once you have the notarized diploma, you may proceed with the Apostille from the Florida Department of State. 

Option 2 - Notarizing your original diploma:

1. You may bring the original diploma to the Office of the Registrar or mail the diploma to:

University of South Florida
Office of the Registrar
4202 E. Fowler Ave., SVC 1034
Tampa, FL 33620

Please note: If your diploma is damaged, we cannot process your request. You will need to place an order for a new diploma. Only diplomas with legal names may be notarized.

2. Along with your original diploma, you must provide a signed letter affirming your desire to have your diploma notarized. Your letter must include your USF ID number, where the diploma should be mailed or include contact information for pick up, and your signature. Please note that we cannot send the diploma directly to the State because there is a cost associated with the Apostille process. 

3. Your request will be processed within 5-7 business days and placed at the front counter for pick up or mailed to you.

4. Once you have the notarized diploma, you may proceed with the Apostille from the Florida Department of State. 

The official Apostille is not completed by the Office of the Registrar.

In today's Global Economy, many students choose to expand their life experience by taking jobs in their field of study outside of the United States after they graduate. Using the skills and knowledge they have acquired at USF, many of our students help others around the world. In most cases, before being approved to work overseas, a student will need to have their documents verified by a government agency in the United States by having an Apostille attached to the diploma or transcripts.

To have your diploma Apostilled, you will need to have your documents verified by a government agency in the United States. Students that wish to have an Apostille attached to a diploma must first have their original diploma notarized by the Office of the Registrar.