Welcome

• Reservation requests must be made at least twenty (20) days in advance of your event. 
• It may take up to five (5) to seven (7) business days to be reviewed by the Special Events Team. 
• Event requests impacting other University entities must be submitted at least sixty (60) days in advance. 

• USF Departments shall not use their privileges for access to Recreation & Wellness space and services inappropriately to "front" for a Non-USF group, student organization, or commercial vendor in order to avoid or reduce expenses and/or provide access to campus for those entities.
• USF Departments are not to reserve space for events in which they are not directly involved and present.
• All instances of "fronting" for other USF Departments, off-campus groups, other student organizations, or commercial vendors will result in an adjustment of all related fees to the non-university rate and may result in the loss of reservation privileges.

Food Reservations

• Food is permitted on a case by case basis.
• Homemade Food is not permitted inside of Recreation facilities.
• Concession stands are not permitted inside of Recreation faciliities.
• In order to have food at your events, you must meet complete and submit the following forms to the appropriate contact listed and cc rec-reservations@usf.edu:
  • Reserved Activity Request Form with food from the following:
    • USF Dining Services/ Aramark 
    • Food must be purchased from a commercial food vendor with a Florida DBPR public food license, permitted by the Florida Department of Health or exempted elsewhere from regulation

    • Food products prepackaged by a commercial food preparer

    • Marshall Student Center Approved Food VendorPlease CC rec-reservations@usf.edu upon your submission

  • 2 ServSafe Food certifications from the company below:

    • Florida Food Handler Safety Training & Certification (360training.com)

      • Please submit certification to this link: .

• If food is approved, additional rental and direct costs associated with floor tarps may be incurred and added to the invoice.
• If you plan to have a food truck present at your event, you must fill out this link.
  • This process needs to be approved through the University.
• If you have any questions about food on campus for your event, you should contact Savanna Newsom at newsom-savanna@aramark.com.

Alcohol Policies

• Alcohol is only permitted at events with approved Alcohol Event Request Form. 
• If a Special Event Supervisor observes the presence of alcohol without the proper permit, the event will be shut down. 

• Pets and animals are not permitted in any Recreation & Wellness facility, including outdoor fields. 
• The University of South Florida has specific policies in place outlined in the Animals on Campus document.
• Only ADA compliant Service Animals are allowed in Recreation & Wellness facilities. 

• No alcoholic beverages or illegal drugs are permitted at Riverfront Park at any time.
  • To bring in alcoholic beverages, you must have the alcohol permit approved by the University. 
• No glass bottles may be used at Riverfront Park.
• Your group is responsible for cleaning up the pavilion area after use. Please place recyclable material and trash in the proper receptacles.
• Dogs must be leashed at all times. Owners must carry a bag to clean up after the dog.
• No vehicles will be allowed to drive or park by the pavilions.
  • Groups with catering concerns may make prior arrangements with the Recreation & Wellness Special Events Team.
• Absolutely no water balloons and no "silly string".
• Challenge course activities may not be used without challenge course staff supervision.
• Boat rental is available on a first-come, first-served basis.
  • Large groups can make arrangements in advance to be billed for boat rentals after their event.

• Lifeguards are required for event reservations at a Recreation & Wellness aquatic space. Additional charges will be added to the cost of the event. 
• Swimming is not permitted without the presence of a Recreation & Wellness Lifeguard.
• Lifeguards reserve the right to remove patrons from the pool and restrict the use of deep-water area to people according to swimming ability.
• Organizations and programs must reserve the pool prior to use.
• Swimmers must shower before entering the pool.
• Swimmers must wear appropriate attire (all infants must wear an approved swimming diaper).
• The locker rooms must be utilized when changing into or out of appropriate swim clothes.
• No changing in the pool area is allowed.
• Children under 16 years of age or children using flotation devices must be accompanied by a parent or guardian.
• Glass containers, alcoholic beverages, food, drinks or gum are not permitted in the pool area.
• No running, wrestling, or horseplay in pool area.
• No bicycles, skateboards, or roller skates are permitted in the pool area.
• No animals (except service animals registered with Students with Disabilities Services) are allowed onto the pool deck or into the locker rooms.
• No smoking.
• No diving.