Award Life Cycle

2. Proposal Development

Process

• PI/Department Administrator (DA) obtains and reviews sponsor guidelines and funding opportunity deadline dates. PI/DA determines if funding opportunity is a limited submission.

OR

PI/DA reviews the award mechanism (e.g., Grant, Cooperative Agreement, Contract, Purchase Order, Pharmaceutical Contract).

• PI/DA contacts Sponsored Research at the beginning stage of proposal preparation for assistance in interpreting and adhering to guidelines, policies, deadlines and F&A calculations.
  
  
• PI informs DA and Sponsored Research if proposal will be a new application, a resubmission or a non-competing continuation.
  
  
• PI/DA gathers boiler plate information for the department/college and institutional data for USF.
  
  
• PI develops goals and research plan and/or scope of work (technical proposal).
  
  
• PI identifies need for subcontracts, consortia agreements, letters of support, etc., as applicable.
  
  
• PI identifies any prospective sources of program income, as applicable.
  
  
• DA proofreads and edits the technical proposal, as necessary.
  
  
• PI/DA/Sponsored Research develops the budget (e.g., detailed, modular, spreadsheet) and budget narrative.
  
  
• PI consults with department and college leadership (Chair/unit head) to discuss use of space and personnel on the proposed project and seeks approval.
  
  
• PI identifies compliance issues and needs should the project be funded (e.g., biohazards, radioactive materials, human subject protection, HIPAA, laboratory animals, diving safety, export controls).